EFE — EMAR

EFE EMAR

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Medications

Medication Index

Standing Orders

Management

Care Reconciliation

Audit

Notifications

Archived Residents

Setup

Hospice Index

ADL Index

Standing Orders

Policies

Backup & Transfer

Feedback

Administer Medication

Outcome

Time Given

Adjust if given earlier — must be within today's shift.

Note *

Individual Timelines

Select a medication to view its full history.

Amend Entry

An amendment request for this entry is already pending approval. You can still add a note with the "+ Note" button.

The amendment window for this entry has passed. You can still add a note with the "+ Note" button.

New Outcome (optional — leave unselected to only add a note)

New Time Given (optional)

Leave blank to keep the recorded time. Stays on the same day; cannot be in the future.

Note

Outcome changes require approval by a nurse, manager, or admin. Notes are added immediately.

Backup & Transfer

Move all EFE data (residents, meds, logs, schedules, staff — all three apps) to another device.

1 · Export from this device

Downloads a single backup file containing everything.

2 · Import on the other device

Send the file to the other device (AirDrop, email), open this app there, and import it. Replaces that device's EFE data.

Set Up Table

The right column's value is what the caregiver records at administration — it appears on the MAR under the outcome.

Table Name *

Opioid Administration Record

PRN Follow-up

Note *

Pain Re-check

What is the resident's pain level now?

Tap the number — it records immediately.

Follow-up Note *

Reconcile

What actually happened? *

Note

The entry is recorded on its original date and permanently marked as reconciled.

Add ADL

Name *

Who Gets This ADL *

Facility ADLs are assigned to every existing resident and added automatically to every new one. Resident-specific ADLs are assigned by hand on each resident's ADLs tab.

Completion Requirement *

Select a completion requirement.

None = tap done · Note = a note is required · % = record a percentage (e.g. % of meal eaten) · # = record a number (e.g. oz consumed) · Choice = pick from a set list (e.g. bowel movement Large / Medium / Small)

Name for Requirement *

Choices * — staff pick one when charting; the letter code prints on the ADL sheet

Default Times

Optional — the usual times this ADL happens (used when assigning to residents).

Amend Entry

An amendment for this entry is already awaiting approval. You can still add a note.

The amendment window has closed — only a note can be added. A manager can amend at any time.

New Value (leave unselected to keep the current one)

New Time (stays on the same day, optional)

Note (optional)

Value/time changes are sent for approval by a nurse, manager, or admin.

Required File

Name *

Does this file expire? *

If yes, whoever uploads it must enter the expiration date, and expired files show up in Audit.

Expiration Date

This file expires on *

Add Other File

What is this file? *

Connect to Cloud

One-time sign-in for this device — charting syncs across every EFE app and device.

Feedback

Found a problem, have an idea, or something feels off? It goes straight to management with your name attached.

What kind? *

Tell us *

Add Staff

Creates their eMAR login. Give them the email + temporary password — they use it to sign in on the web app.

First Name *

Last Name *

Email (their login) *

Phone

Role *

Temporary Password *

6-Digit PIN *

Their personal code — quick unlock during the shift instead of retyping the password.

Houses *

Bowel Movements

Log a BM — tap a size to add it

Note (optional — attaches to the next size you tap)

Acknowledge

Note (optional)

Complete ADL

Outcome *

Refused = ate nothing · Absent = resident away — no percentage needed.

Value

100%

Value *

Select one *

Note

Record Vital

For:

Instructions

Time Taken

Adjust if taken earlier — must be within today's shift.

Note (optional)

Add Resident

Fill in the resident's information.

Profile Photo

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First Name

Last Name

Date of Birth

Room #

Sex

Physician

Emergency Contact

Name

Relationship

Phone #

Medication Allergies (comma-separated)

Food Allergies (comma-separated)

Diagnoses (comma-separated)

Do Not Resuscitate (DNR)

Not DNR

Status

Service Plan Due

Hospice

Select Hospice

Comments

Add ADL

Define a care activity for this resident.

Activity *

Shifts

From this facility's shift policy.

Frequency

Notes / Instructions

Admit Resident

Confirm admission details.

Admit Date

Service Plan Due

Hospice

Select Hospice

Add Hospice

Hospice Name *

Phone

Primary Contact

Nurse Phone

Physician

Notes

Hold Medication

Hold starting *

First dose given again on *

No doses are due from the hold date through the day before the resume date. Held days grey out on the MAR and never reach Care Reconciliation.

Manage Scheduled Medications for

Add Scheduled Medication

For:

Medication *

Frequency *

Every 1 day(s)

Select day(s) of the week

Scheduled Time(s) *

Type a time and press Enter — "8a", "830p", "5:30 pm", "1730" all work

Start On * When admitted

Last Dose On + Set a last-dose date

Reason for Taking

0 / 300

Instructions

Require Vitals Before Given *

Select "No" or a vital.

If a vital is selected, the caregiver must record it when charting the med as Given — it's saved to the Vitals page automatically.

Required Documentation *

Select a documentation requirement.

None = classic administration · Note = a note is required to chart · Table = record a value from a scale (e.g. sliding-scale insulin)

Make Critical NARCOTIC / CONTROLLED — set by Medication Index

Reminder Text *

Show for the first dose(s)

The caregiver must acknowledge this reminder each time they administer, until the dose count is reached.

Add PRN Medication

For:

Medication Name

Min Hours Between Doses

Max Doses per 24hr

Set one or the other (or neither) — not both.

Start On * When admitted

Last Dose On + Set a last-dose date

Reasons for Taking *

Add at least one reason.

The caregiver picks one of these each time they administer.

Instructions

Require Vitals Before Given *

Select "No" or a vital.

Required Documentation *

Select a documentation requirement.

After a PRN is administered, a 1-hour follow-up appears on the home page to record whether it worked.

Add Standing Order

For:

Medication / Order Name

Min Hours Between Doses

Max Doses per 24hr

Set one or the other (or neither) — not both. After administering, a 1-hour follow-up appears on the home page.

Reasons for Taking *

Add at least one reason.

The caregiver picks the reason(s) each time this order is given.

Order Instructions

Add Medication

Several fields become disabled when linked to a resident or standing order.

Name *

Route of Administration

Type

Medication Photos (front & back)

+ Front

+ Back

Click a box to upload a photo file. Use "Find photos online" to look up real photos of the pill, save one, then upload it here.

Narcotic

Opioid

Opioids require a 1–10 pain level at administration and a re-check 1 hour after (AZDHS) — hospice residents exempt.

Notes

Administer Medication

Individual Timelines

Med History

Note

Amend Entry

Backup & Transfer

Set Up Table

Opioid Administration Record

PRN Follow-up

Pain Re-check

Reconcile

Add ADL

Amend Entry

Required File

Expiration Date

Add Other File

Connect to Cloud

Feedback

Add Staff

Add Note

Notes

Add Note

Bowel Movements

Acknowledge

Complete ADL

Record Vital

Vital History

Add Resident

Add ADL

Admit Resident

Add Hospice

Hold Medication

Manage Scheduled Medications for

Add Scheduled Medication

Add PRN Medication

Add Standing Order

Add Medication

Charting Incomplete