EFE — EMAR

EFE EMAR

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Medications

Medication Index

Standing Orders

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Alerts

Care Reconciliation

Audit

Reminders

Archived Residents

Indexes

Hospice Index

Physician Index

Home Health Index

Setup

ADL Index

Standing Orders

Policies

Backup & Transfer

Device Storage

Install App

Reconciliation

Feedback

Administer Medication

Outcome

Time Given

Adjust if given earlier — must be within today's shift.

Note *

Individual Timelines

Select a medication to view its full history.

Amend Entry

An amendment request for this entry is already pending approval. You can still add a note with the "+ Note" button.

The amendment window for this entry has passed. You can still add a note with the "+ Note" button.

New Outcome (optional — leave unselected to only add a note)

New Time Given (optional)

Leave blank to keep the recorded time. Stays on the same day; cannot be in the future.

Note

Outcome changes require approval by a nurse, manager, or admin. Notes are added immediately.

Backup & Transfer

Move all EFE data (residents, meds, logs, schedules, staff — all three apps) to another device.

1 · Export from this device

Downloads a single backup file containing everything.

2 · Import on the other device

Send the file to the other device (AirDrop, email), open this app there, and import it. Replaces that device's EFE data.

Restore resident records (owner)

Adds resident entries (and their ADL rows) from a small restore file back into this house's current lists, keeping their original ids so medications, charting and files reconnect. Adds only \u2014 never removes or replaces anything, and refuses until this house's lists have finished loading.

Device Storage

What this device is holding. Run it on the device you are asking about — every device has its own.

Free space — keep only this house

Removes the other houses' data from this device only. Nothing is deleted from the cloud — each house reloads when you switch to it. Use this if you see "device storage is full".

Keep full history on this device

On by default. Turn it off and this device keeps only the last couple of days of charting on hand — everything older is loaded from the cloud when you open a MAR, ADL sheet, History or Care Reconciliation. Nothing is deleted from the cloud, and nothing can be released until the cloud has confirmed it. This house must be prepared first.

Keep full history (uses more space)

House setting — all devices in this house

Set once from any management device. Every iPad in this house follows it the next time it syncs — no need to visit each one. A device's own setting above overrides it.

Keep only the last few days on every device in this house

Hold every house on this device

Off by default. Turn on only to take a complete backup from this device — holding four houses at once is what fills an iPad. Turn it back off afterwards.

Sync all houses (backup mode)

Prepare history for the smaller cache

Stamps a searchable date on records charted before this update, so older months can be loaded from the cloud on demand. Run once per house. Changes nothing staff see. This must be done before the smaller cache is switched on.

Set Up Table

The right column's value is what the caregiver records at administration — it appears on the MAR under the outcome.

Table Name *

Opioid Administration Record

PRN Follow-up

Note *

Pain Re-check

What is the resident's pain level now?

Tap the number — it records immediately.

Follow-up Note *

Reconcile

What actually happened? *

Opioid — pain protocol (AZDHS)

Pain level when given (1–10) *

Pain level 1 hour after (1–10) *

This dose is being charted after the fact, so both readings are recorded now — from the employee who gave it. Hospice residents are exempt.

Note

Date

—

Time

—

Employee *

The entry is recorded on its original date AND time (when it was missed) and permanently marked as reconciled.

Add ADL

Name *

Who Gets This ADL *

Facility ADLs are assigned to every existing resident and added automatically to every new one. Assigned-resident ADLs are added by hand on each resident's ADLs tab.

Completion Requirement *

Select a completion requirement.

None = tap done · Note = a note is required · % = record a percentage (e.g. % of meal eaten) · # = record a number (e.g. oz consumed) · Choice = pick from a set list (e.g. bowel movement Large / Medium / Small)

Name for Requirement *

Choices * — staff pick one when charting; the letter code prints on the ADL sheet

Default Times

Optional — the usual times this ADL happens (used when assigning to residents).

Amend Entry

An amendment for this entry is already awaiting approval. You can still add a note.

The amendment window has closed — only a note can be added. A manager can amend at any time.

New Value (leave unselected to keep the current one)

New Time (stays on the same day, optional)

Note (optional)

Value/time changes are sent for approval by a nurse, manager, or admin.

Required File

Name *

Does this file expire? *

If yes, whoever uploads it must enter the expiration date, and expired files show up in Audit.

Expiration Date

This file expires on *

Add File

What is this file? *

Add Category

Category name *

Change File Date

Date *

Connect to Cloud

One-time sign-in for this device — charting syncs across every EFE app and device.

Feedback

Found a problem, have an idea, or something feels off? It goes straight to management with your name attached.

What kind? *

Tell us *

Archive Employee

They can no longer log in. Their record is archived — everything they charted, and their initials on every MAR, stay in the system permanently.

Termination Date *

Edit Houses

Check every house this staff member can work at. Takes effect on their next screen refresh or login.

Add Staff

Creates their eMAR login. Give them the email + temporary password — they use it to sign in on the web app.

First Name *

Last Name *

Email (their login) *

Phone

Role *

Password

They set their own — an invite email with a setup link is sent automatically.

6-Digit PIN *

Their personal code — quick unlock during the shift instead of retyping the password.

Houses *

Bowel Movements

Log a BM — tap a size to add it

Note (optional — attaches to the next size you tap)

Acknowledge

Note (optional)

Complete ADL

Outcome *

Refused = ate nothing · Absent = resident away — no percentage needed.

Value

100%

Value *

Select one *

Note

Record Vital

For:

Instructions

Time Taken

Adjust if taken earlier — must be within today's shift.

Note (optional)

Amend Reading

New Value

Diastolic

New Time (optional — stays on the same day)

Note (optional)

Add Resident

Fill in the resident's information.

Profile Photo

—

Sex

First Name

Last Name

Date of Birth

Room #

Emergency Contact

Name

Relationship

Phone #

Allergies

Medication Allergies (comma-separated)

Food / Environment Allergies (comma-separated)

Diagnoses (comma-separated)

Physician

Names come from the Physician Index — add new physicians there.

Hospice? *

Select Yes or No.

Select Hospice

Do Not Resuscitate (DNR)

Not DNR

Comments

Status

Service Plan Due

Add ADL

Define a care activity for this resident.

Activity *

Frequency *

Every 1 day(s)

Select day(s) of the week *

Times

Leave empty to let this be charted at any hour of the day.

Start On *

End On

Optional — leave blank for ongoing.

Require Vitals Before Charting *

Select "No" or a vital.

If a vital is selected, the caregiver must record it before this activity can be charted — it's saved to the Vitals page automatically.

Required Documentation

—

Set on the ADL Index entry, so it is the same for every resident with this activity.

Instructions

Admit Resident

Confirm admission details.

Admit Date

Service Plan Due

Hospice

Select Hospice

Add Home Health

Agency Name *

Phone

Fax

Primary Contact

Primary Contact #

Add Physician

Physician Name *

Phone

Fax

Office / Contact

Notes

Add Hospice

Hospice Name *

Phone

Primary Contact

Nurse Phone

Physician

Fax

Notes

Hold Medication

Hold starting *

First dose given again on *

No doses are due from the hold date through the day before the resume date. Held days grey out on the MAR and never reach Care Reconciliation.

Manage Scheduled Medications for

Add Scheduled Medication

For:

Medication *

Frequency *

Every 1 day(s)

Select day(s) of the week

Schedules *

Start On

Starts when admitted

Reason for Taking

0 / 300

Instructions

Require Vitals Before Given *

Select "No" or a vital.

If a vital is selected, the caregiver must record it when charting the med as Given — it's saved to the Vitals page automatically.

Required Documentation *

Select a documentation requirement.

None = classic administration · Note = a note is required to chart · Table = record a value from a scale (e.g. sliding-scale insulin)

Make Critical NARCOTIC / CONTROLLED — set by Medication Index

Reminder Text *

Show for the first dose(s)

The caregiver must acknowledge this reminder each time they administer, until the dose count is reached.

Add PRN Medication

For:

Medication Name

Dose Limits *

Min Hours Between

Max Doses per Day

Max per day = calendar day (midnight to midnight) — a dose at 7 PM today still allows one at 7 AM tomorrow.

Enter min hours or max doses per day — or select No.

Start On * When admitted

Last Dose On + Set a last-dose date

Reasons for Taking *

Add at least one reason.

The caregiver picks one of these each time they administer.

Instructions

Require Vitals Before Given *

Select "No" or a vital.

Required Documentation *

Select a documentation requirement.

After a PRN is administered, a 1-hour follow-up appears on the home page to record whether it worked.

Add Standing Order

For:

Medication / Order Name

Min Hours Between Doses

Max Doses per Day

Set one or the other (or neither) — not both. After administering, a 1-hour follow-up appears on the home page.

Reasons for Taking *

Add at least one reason.

The caregiver picks the reason(s) each time this order is given.

Order Instructions

Add Medication

Several fields become disabled when linked to a resident or standing order.

Name *

Route of Administration

Type

Medication Photos (front & back)

+ Front

+ Back

Click a box to upload a photo file. Use "Find photos online" to look up real photos of the pill, save one, then upload it here.

Narcotic

Opioid

Opioids require a 1–10 pain level at administration and a re-check 1 hour after (AZDHS) — hospice residents exempt.

Notes

Administer Medication

Individual Timelines

Med History

Note

Amend Entry

Backup & Transfer

Device Storage

Set Up Table

Opioid Administration Record

PRN Follow-up

Pain Re-check

Reconcile

Add ADL

Amend Entry

Required File

Expiration Date

Add File

Add Category

Change File Date

Connect to Cloud

Feedback

Archive Employee

Edit Houses

Add Staff

Add Note

Notes

Add Note

Bowel Movements

Acknowledge

Complete ADL

Record Vital

Amend Reading

Add Note to Reading

Vital History

Add Resident

Add ADL

Admit Resident

Add Home Health

Add Physician

Add Hospice

Hold Medication

Manage Scheduled Medications for

Add Scheduled Medication

Add PRN Medication

Add Standing Order

Add Medication

Charting Incomplete